Elena 
Ohio parents homeschool under Ohio Revised code 3321.04. Parents who wish to homeschool their children must notify the superintendent of their local public school system every year. The Home School Legal Defense Association suggests that parents have their paperwork turned in before the start of the school year in their district. Unfortunately for some of us, that is going to mean mid-August as the schools start up earlier to accommodate the football season.
Per the homeschool regulations, children under the age of 6 or 18 and over at the time of the school year DO NOT have to notify the superintendent as they are outside of the compulsory school law age parameters. If your child turns 6 after the start of the district’s school year, you would not have to send in a notification.
Make copies of everything, put it all in a big envelope and send it in certified mail or hand deliver it to the superintendent’s office requesting a receipt.
What if your student is over 18 years of age but not a graduate?
The student doesn’t need an excuse letter by law because he/she is over the age of compulsory education. But you also want the final letter to go with the diploma. Should you notify or not?
The Homeschool Legal Defense Association says this:
HSLDA believes that a parent-issued diploma and transcript should be sufficient to demonstrate that a child has completed a secondary education. However, even if your child is beyond compulsory school attendance age, there may be situations where you would want to continue to follow the requirements of a home education option recognized under Ohio law until your child graduates from high school (filing a home education notice, keeping attendance and other records, etc.). These records may be requested in some situations, such as obtaining a driver’s license if your child is a minor, enlisting in the m i l i t a r y , applying to colleges, or demonstrating eligibility for Social Security b e n e f i t s . If you are a member of HSLDA and would like additional details, please contact us.
I also heard from Attorney Jill from HSLDA July 20, 2017, on this issue. She told me that with homeschooling high school in Ohio after the age of 18, you do not have to send in a notification. HSLDA says that the final letter would mean the final letter under the compulsory age requirement. However, some families will choose to send in a notification after age 18 so that they have that letter for the final year of high school, and that’s fine! If the parents are comfortable with that, they can go ahead.
Since 2014 parents are required to send paperwork to the superintendent of the local schools. Some school districts are still requiring parents to send the information to an educational service center. This makes me wonder why the law was changed in the first place since school districts don’t seem to be on board with it. I did speak to HSLDA about this last year and the lawyer there told me that if parents have a good working relationship with the ESC in their district and know that the superintendent will send their excusal letter, they could continue to do so.
I did have a bit of a debate on a Facebook page about this last year. A homeschooler sent her notification of intent to homeschool (NOI) to the superintendent, who returned it to her and asked her to send it to the local ESC. I suggested making two copies, sending one to the superintendent again (certified or at least requiring a signature on delivery) and the other to the ESC. This is double work, and the moderator of this group was dead set against it, but I think it meets the letter of the law, and it helps get the excusal letter, which is the purpose of doing all of this in the first place!
I did have a bit of a debate on a Facebook page about this last year. A homeschooler sent her notification of intent to homeschool (NOI) to the superintendent, who returned it to her and asked her to send it to the local ESC. I suggested making two copies, sending one to the superintendent again (certified or at least requiring a signature on delivery) and the other to the ESC. This is double work, and the moderator of this group was dead set against it, but I think it meets the letter of the law, and it helps get the excusal letter, which is the purpose of doing all of this in the first place!
Filling out the paperwork
The notification form for Ohio Homeschoolers is available here. . This is the standard form for the state. Some school districts (like mine) send their own form. Just ignore it. The standard form is compliant with the Ohio law and that’s all the school district is really entitled to. YOU ARE ONLY REQUIRED TO GIVE THE INFORMATION ON THE FORM. Do not give any additional information like social security numbers.
The Homeschool Legal Defense Association also provides a form that has their letterhead and name all over it. I opted to use that form this year because my school district was asking for some extra things on their form. I wanted them to get the point that I had legal counsel and was acting within the law.
The Homeschool Legal Defense Association also provides a form that has their letterhead and name all over it. I opted to use that form this year because my school district was asking for some extra things on their form. I wanted them to get the point that I had legal counsel and was acting within the law.
The first five items on the form are pretty easy to comply with.
1. School year notification this year is for 2018 – 2019.
2. Name, address, and phone number.
Phone number is optional, and really all of their communication with you should be in writing. But if you are okay with then leaving a verbal message (I am) then write it in. My response to a message would be written. In 23 years of homeschooling, I have only received a phone call from the superintendent’s office once. My city has decided that they want to know where the parents graduated from. That is not required by state law. They threw me off my game when the asked me that and I just told them the city and state. This year I’m prepared to tell them that I’m not complying with that.
Phone number is optional, and really all of their communication with you should be in writing. But if you are okay with then leaving a verbal message (I am) then write it in. My response to a message would be written. In 23 years of homeschooling, I have only received a phone call from the superintendent’s office once. My city has decided that they want to know where the parents graduated from. That is not required by state law. They threw me off my game when the asked me that and I just told them the city and state. This year I’m prepared to tell them that I’m not complying with that.
3. Address of teacher other than the parent. This would be if someone else was overseeing the education. Co-op teachers or other tutors do not have to be listed. Parents of student athletes who may be looking to participate on NCAA teams for college should keep in mind that for eligibility purposes, they are always the ones in charge of the courses, requirements, and grades for their students.
4. Full name and birth date of children to be educated. You do not have to put their grade level. However, the Ohio High School Athletic Association does have some requirements for homeschoolers participating in high school sports that parents should be aware of.
Athlete’s academic performance/grades from his/her entire educational history (To determine that the student is not a graduate and is in compliance with Bylaw 4-3-6)
So while grades aren’t necessary for notifying, they may come up in the future when the student wants to play high school sports. So plan accordingly. I am keeping paperwork in files by grade for my student-athlete in case that is needed in a few years when she is in high school
Athlete’s academic performance/grades from his/her entire educational history (To determine that the student is not a graduate and is in compliance with Bylaw 4-3-6)
So while grades aren’t necessary for notifying, they may come up in the future when the student wants to play high school sports. So plan accordingly. I am keeping paperwork in files by grade for my student-athlete in case that is needed in a few years when she is in high school
5. Checkmark to assure that home education will includer language, reading, spelling and writing, geography, history – national state and local, math, science, health, physical education, fine arts, including music, first aid, safety and fire prevention.
I interpret that to mean that sometime, during home education, I will have touched on all of that and hopefully more – like government and world history. It does not mean that I will touch on everything in great depth every year. Even the schools do not do that.
6. However, in the past I have run into a little trouble with the #6 in the list of required documents.
(6) Brief outline of the intended curriculum for the current year. Such outline is for informational purposes only
I wasn’t sure what a “brief”outline was exactly? Wouldn’t my list of books and resources pretty much suffice as an outline of what I hoped to cover? No. Because when I sent I sent in just the book list with the forms, I got a letter back that they needed an outline. For years, I took every textbook with me down to Kinkos and copied all of the tables of content. It was a lot of work, a lot of money and a lot of paper! Plus, I’m pretty sure they never even looked at them as I totally forgot to put Calvin’s math book contents in with the packet one year and no one ever questioned it!
So a few years ago I tried putting the list on line with links to each book. In my cover letter I mentioned that this was to be my “brief outline.” That’s the year I learned they don’t read the cover letters either. I got a form letter in the mail a few days later asking for my outline.
What to do? I wanted something I wasn’t going to slave over, something that wouldn’t require LOTS of copying and would satisfy the regulations. That’s when I found the Typical Course of Study Site by the folks at the World Book Encyclopedia!
They have all of the grades through 12th grade and they are easily copied and pasted into a word document where they can be easily adjusted and changed to meet your needs. They meet the requirement of a “brief outline” for my school district! If you’re a newbie in Ohio, or if your state requires an outline, maybe this will work for you too.
There are other options too. The Ohio Department of Education Standard Guides are available through grade 8. This isn’t as easy to use for a quick cut and paste, but for parents that want to come up with a good outline, this is a useful tool.
For high school, The Ohio Department of Education Graduation Requirements are here, though that doesn’t really help much in creating an outline. I found a wonderful high school program with great course descriptions and one here also that could be helpful in designing outlines for Ohio notification.
A few years ago, I also purchased Cindy Down’s Check list. Here’s a summary:
The Checklist contains 194 pages and includes:
step-by-step directions
a checklist (scope and sequence) of topics that students study from K – 12th grade. Unlike other scope and sequences, The Checklist is not organized by grade level. Instead, the topics are listed sequentially or by subject matter so that you can teach the subjects you want, when you want. For example, the history topics are listed by time period from creation through modern times; the math topics are listed by skill development; and the science topics are listed within subtopics such as oceanography, astronomy and meteorology.
lists of major events, important people, important places, discoveries and accomplishments, and/or terms to know for each history topic.
lists of important people related to each topic along with their country of birth, date of birth and death, and a brief description of their contribution.
lists of explorers of the world, countries of the world, U.S. symbols, U.S. States and capitols with their abbreviations and the dates they entered the Union.
lists of well-known authors, artists, musicians, and missionaries
recommended books for primary and secondary students (both American and world literature)
lists of reading, math skills, writing skills, grammar skills, art skills, and MUCH MUCH MORE!
There is no need to purchase more than one copy. There is room on The Checklist to keep records for two or three children. Purchaser is granted permission to make copies of The Checklist for additional children, if needed. (This permission is restricted to purchaser’s immediate family.)
I have this on my computer and can print out any pages we are working on at the time. This too is a good resource for coming up with the required Ohio outline.
Speaking of lists – The Homeschooler’s Book of Lists 
is also a very good resource for making up an outline to send in for notification. It could be photocopied or just hand typed in.
is also a very good resource for making up an outline to send in for notification. It could be photocopied or just hand typed in.
It is also helpful to look up the books you are using online. Sometimes they have a list of the areas covered that can be cut and pasted into a document for you to print off and send to the superintendent.
7. For #7 I make a list of the books and courses that I am going to use. There are sample book lists here and here. As I save the list on my computer making changes to it every year is a snap – but for large families I advise keeping a copy of what you do every year so that as a new child enters a grade you have covered with an older child, you can look back and see what you have done and you won’t be starting over!
8. Assurance that the child will be provided a minimum of nine hundred hours of home education each school year.
Just put a check mark. If they’re awake, they’re learning.
9. A check mark that the teacher has one of the listed qualifications.
This year my school district is trying to require either a copy of the teacher’s high school diploma, or the name and address of the high school the teacher graduated from. Neither of these is required by state law so you don’t need to provide them.
10. Sign the form.
Make sure if you are re-notifying to include your composite test results. You do NOT have to send in the entire test, just a copy that shows the name of the child and the composite score. If you did not test, then the written narrative signed by your portfolio reviewer needs to be included.
When all that is done then, the following will be sent to the superintendent
___Notification Form – completed and signed.
___Curriculum Outline for each child.
___Book list for each child.
___Narrative Assessment for each child.
Make copies of everything, put it all in a big envelope and send it in certified mail or hand deliver it to the superintendent’s office requesting a receipt.
If you have a student who is graduating from your Ohio Homeschool this year, it is very important that you keep the letter your superintendent sends back to keep with your permanent records. I blogged about that here.
Have a great homeschooling year Ohio!
Check out my Homeschooling Page
If you want your child to participate in extra-curricular activities or sports at the local public schools via 2013 Ohio Law it is important to notify early and to be as complete as possible. Homeschool mothers of high school athletes should take some time now to develop some kind of a report card to fill out and return at the start of each sports season. I had to make one for Noah that reflected his grades in the spring and again in the fall when he ran track. In the spring I will need to have his winter grades before he participates in track. Be prepared for this so you won’t be blind sighted when they ask!
I have a student-atheete report card template. Sign up for my newsleter to get your link to the form free.
Here are two parts of a speech I gave back in June of 2012. The part about notification starts at 7:35 on the first video and continues on the second.
(Visited 34 times, 1 visits today)